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Exhibitor FAQs

Greetings!!

Included below are the answers to a number of questions you may have about Exhibiting at BPM in a few weeks. Please pay special attention to the dates we need your information and materials. After those dates pass, we will be unable to accommodate additional changes.

We look forward to seeing you all again in February! God’s grace to you in your preparations! If you have any questions or need assistance in the process, please contact Pastor Jeff Schrank

Blessings!

Pastor Jeff Schrank

EXECUTIVE PASTOR

Important Dates

  • July– Exhibitor application open
  • October 16th- Deadline for speaker proposals
  • January – Deadline to provide additional exhibitor booth personnel 
  • February – Deadline for receiving shipped material for Swag bags, table supplies, and other material.

Communication

If you would like to be an exhibitor for the 2025 BPM conference please email Joyce Schrank at jschrank@cclphoenix.org.

Exhibitor Space

Due to a record number of exhibitor applicants, you will share an 8-ft table with another exhibitor, so please plan accordingly. Space is outdoors on our basketball court, and you are welcome to man your table as much or as little as you desire. You are allowed to leave your items under/on your table overnight, however, we (BPM) are not responsible for lost items. Our campus is locked at night, but we recommend taking & securing valuables.

Outlets are limited and we cannot guarantee access to power. You are free to bring an extension cord and try to plug in.

We will do our best to put similar ministries near one another (thematically). Please understand that it is very difficult for us to move tables once they have been assigned, so if you need special accommodation, please let us know by January 15.

All exhibitor spaces are located outside on the basketball court.  There is no shade structure.  We recommend that you bring an umbrella for shade.

Happily, our parking lot isn’t complicated. There is one path to the main entrance. There is a designated time for you to unload your supplies onto campus, then we ask that you park at our off-site parking spaces and take the shuttle to the campus to allow our guests that need assistance the ability to park on-site.

Planning Logistics

If you plan on shipping materials/table supplies/anything you need for exhibiting to us, please ship them in time to arrive before Monday, February 6th. You are not required to ship your items–you’re welcome to bring them when you arrive. Exhibiting supplies can be sent to:
 
BPM, Exhibitors
c/o Christ Church Lutheran
3901 E Indian School Rd.
Phoenix, AZ 85018
 
Please contact us when you have shipping and delivery confirmation. If possible, please indicate your person-of-contact/organization somewhere on the return address as well as labeling boxes if there are multiple (i.e. 1 of 4, 2 of 4/…).

Exhibitor check-in is Wednesday, February 21, 5:00pm-8:00pm. You will be given your table assignment and directed to your location upon arrival.

If you’ve been with us in the past, then you may remember that sometimes the weather does not cooperate as expected. We suggest bringing something to cover your materials in case of rain, hats/sunscreen/personal fan in case of sun, rocks/paperweights in case of wind…etc.
 

You are free to depart as needed during the event. Please be sure to take all your materials with you. There is a UPS store 1-mile east of us and a Post Office 1-mile south, which is convenient if you need to ship your items/materials back home. We do not have the means to ship your items back for you.

App

Please register as an attendee and make sure you put down the organization you are with. 

*please note that the app will not be up and functioning until January 2025

We are providing opportunity for electronic advertising on our on-campus screens. In addition, there are many ways to advertise and network in-app.

As an exhibitor, please follow this link for instructions on how to utilize the app for your table. Please note that we will not have current and updated information uploaded to the app until December 2024