Exhibitor FAQs

Greetings and Happy New Year!

Included below are the answers to a number of questions you may have about Exhibiting at BPM in a few weeks. Please pay special attention to the dates we need your information and materials. After those dates pass, we will be unable to accommodate additional changes.

We look forward to seeing you all again in February! God’s grace to you in your preparations! If you have any questions or need assistance in the process, please contact Pastor Jeff Schrank

Blessings!

Pastor Jeff Schrank

EXECUTIVE PASTOR

Plan Your Visit

Our location is situated in Phoenix, AZ.  The weather is mild and pleasant in February.  Keep in mind that the sun is strong.  We recommend bringing an umbrella, hat, sunscreen and sunglasses for your visit.

Communication

Happily, our parking lot isn’t complicated. There is one path to the main entrance.

We will communicate with exhibitors through the singular point-of-contact provided. If that point-of-contact needs to be changed, please let us know so we can make the change. You have freedom to have anyone you chose (regardless of if they are the Point-of-Contact) man your table, however. If you would like an additional person to collect leads through the app, please let us know so they have proper permissions in the app.

We will continue to push communication via the email provided. Your contact person for concerns not referenced in this guide is   Jeff Schrank.

We will be in touch through emails like this and through messages sent through our event app, Whova. Emails/messages from Whova or Lotus Kaplan are legit and not spam.

Exhibitor Space

All After Service Classes start at 10:30 am PST (during the second service). These classes are a wonderful opportunity to grow in Biblical knowledge, ask questions and get to know people here at Hope.

Due to a record number of exhibitor applicants, you will share an 8-ft table with another exhibitor, so please plan accordingly. Space is outdoors on our basketball court, and you are welcome to man your table as much or as little as you desire. You are allowed to leave your items under/on your table overnight, however, we (BPM) are not responsible for lost items. Our campus is locked at night, but we recommend taking & securing valuables.

Outlets are limited and we cannot guarantee access to power. You are free to bring an extension cord and try to plug in.

We will do our best to put similar ministries near one another (thematically). Please understand that it is very difficult for us to move tables once they have been assigned, so if you need special accommodation, please let us know by January 15.

All exhibitor spaces are located outside on the basketball court.  There is no shade structure.  We recommend that you bring an umbrella for shade.

Planning Logistics

If you plan on shipping materials/table supplies/anything you need for exhibiting to us, please ship them in time to arrive before Monday, February 7. You are not required to ship your items–you’re welcome to bring them when you arrive. Exhibiting supplies can be sent to:
 
BPM, Exhibitors
c/o Christ Church Lutheran
3901 E Indian School Rd.
Phoenix, AZ 85018
 
Please contact us when you have shipping and delivery confirmation. If possible, please indicate your person-of-contact/organization somewhere on the return address as well as labeling boxes if there are multiple (i.e. 1 of 4, 2 of 4/…).
If you have treats or trinkets you would like included in the BPM Guest Goody bag, please 1500 of those items delivered to
 
BPM, Promo
c/o Christ Church Lutheran
3901 E Indian School Rd.
Phoenix, AZ 85018
 
Please contact us when you have shipping and delivery confirmation. If possible, please indicate your person-of-contact/organization somewhere on the return address. Note, Swag Bags are not for advertising/promotion. If you wish to advertise or promote your organization, that can be done from your table.

Exhibitor check-in is Wednesday, February 16, 5:00pm-8:00pm. You will be given your table assignment and directed to your location upon arrival.

If you’ve been with us in the past, then you may remember that sometimes the weather does not cooperate as expected. We suggest bringing something to cover your materials in case of rain, hats/sunscreen/personal fan in case of sun, rocks/paperweights in case of wind…etc.
 

You are free to depart as needed during the event. Please be sure to take all your materials with you. There is a UPS store 1-mile east of us and a Post Office 1-mile south, which is convenient if you need to ship your items/materials back home. We do not have the means to ship your items back for you.

App

We already have the information we need from you and you are already accounted for. Instead, download the event app (details below) to view and edit your exhibitor details as appropriate. You will continue to receive emails to the general BPM population about registering, but you are good to go!

If you have additional people associated with your booth, they may register and we will add them to your exhibitor booth contact in the app.

We are providing opportunity for electronic advertising on our on-campus screens. Please explore the app below for ways to advertise and network in-app.

Download the event App.
This year, we will be utilizing the Whova event app during BPM to organize the agenda, send announcements, and provide networking opportunities. To download, click here or search “Whova” in your app store and download event “Best Practices Ministry

As an exhibitor, please follow this link for instructions on how to utilize the app for your table. If you do not see your information there yet, please check back in early January. We are finishing loading in all of the exhibitors as we speak